The key to an effective conference is similar to the key to a successful event which is organization and communication. If you control every aspect, the event will go without a hitch as well as everyone can have a wonderful time.
The first step is to create an outline of your conference. This will allow you to keep track of your progress when you organize and organize all the moving parts. Be sure to include important deadlines for example, when registration deadlines are due and abstracts are due, the date your hotel block is due to be released, and any other deadlines that have to be fulfilled.
The timetable should also contain your conference goals (to boost attendance by 30 percent, for instance) as it will allow you to determine the extent to which you have achieved your objectives. This is a great method of keeping you on track and ensure you’ve met your goals.
The second step is to begin planning your conference at minimum six months ahead. This will allow everyone time to be excited about the event and be a part of all the events. If you can organize your group is during this process more relaxed they’ll feel when the time comes to review the specifics.
Make your plans flexible But make sure that you give yourself enough time to complete everything.
Third, develop an agenda for the conference which makes it simple for all those who is involved in the planning process to keep track of the many activities at hand. This will provide them with an understanding of how things are going and what must be accomplished on a daily basis.
If you are planning activities on the onsite including exhibitors and speakers It is possible to use an Excel spreadsheet to track who has accepted their invitation, who’s waiting to be invited and who has not yet accepted. This will allow you to remain organized and prevent last-minute scrambles for exhibitors or speakers who haven’t yet committed to attending your event.
Fourth, you should create your social media strategy to advertise your conference. It must include the date of the event along with the location as well as any other information that is pertinent. It is also possible to make use of social media to increase attention to the conference and boost the number of attendees. Also, ensure that there is someone who is responsible for keeping track of social media throughout the conference. This will ensure that no content is shared that may be harmful to the attendees.
If you’re budgeting for your conference, social media may aid in expanding the reach of your event and even encourage more attendees to join. With a limited marketing budget, websites like LinkedIn and Facebook can be beneficial for reaching out to an international audience.
Are you unsure where to start? There are a variety of tools to manage social media which can aid you in your first steps.
Fifth, design an registration procedure to register attendees for the conference. This will ensure that every person who registers will be able participate in the event. It can also help you keep track of the number of attendees are. This information can be used to plan your food seating, seating and other details.
Sixth, design an invitation packet for the attendees. It should contain information about the conference, for example, the agenda, the location of the rooms for the conference and an itinerary that shows the location of hotel. You can also provide details on nearby places to eat and other places to visit. You could even include an agenda of things to do in the event of bad weather.
This will eliminate confusion and make attendees feel welcome and enthusiastic about your event.
It also increases the likelihood that they will attend the next event, so make sure to say thank you for their attendance.
Then, you should create the follow-up strategy for people who attended the event. It can be as easy as sending an email to find out if attendees enjoyed the event and if there’s anything that can be done to improve the experience to make it better for the next conference.
You may also request feedback about the program, the speakers and overall experience. This will help to improve the quality of your event for the next time. Prior to becoming an keynote speaker, Duncan as a professional magician was a professional magician, and is the creator of the Influence Association.
Once you’ve got all the information you need and you’re ready to begin planning your event and ensure it’s an event that is successful. Duncan can be hired to serve as an Motivational Speaker London