Key Steps Involved in the BS7858 Staff Vetting Process

Spread the love


BS7858 staff vetting is an essential element of workplace safety and security. It enables employers to assess potential employees before their employment. Thus, allowing only suitable people onto their premises and near vulnerable groups or high-security areas. By verifying criminal history, education qualifications, references, and other important aspects of prospective employees’ backgrounds, employers can make better-informed decisions about whom they hire.

This protects both themselves and their business from legal repercussions as well as health and safety issues. Screening gives organizations the tools to protect themselves, their staff, and their customers from potential recruitment mistakes.

In this article, we’ll discuss key steps involved in the BS7858 staff vetting process:

1.      Identify the Staff Type

The BS7858 staff vetting process is an industry-leading system designed to ensure the recruitment of trustworthy and reliable individuals. It begins with identifying what type of staff is being employed so that the correct vetting process can be followed to safeguard against any risks and improve the safety of the workplace.

By recognizing these different staffing types, organizations can conduct tailor-made background checks according to their specific needs. Thus, preventing wrongdoings or inappropriate behavior in or around their premises. With an increasing emphasis on security protocols across many sectors, ensuring that the right process is going through for different staff members is essential for any organization.

2.      Assess the Level of Screening

All organizations have to ensure their workplace and staff are trustworthy, which is why it is essential to complete this stage of the vetting process with care and attention. Depending on the roles that staff members will be taking on, businesses may decide to opt for comprehensive levels of screening to make sure that every employee meets all expectations and standards.

Alternatively, they may simply execute basic checks, such as identity verification. With experience and knowledge in mind, employers must assess each working situation individually to decide how thorough their assessment should be to guarantee safety at their place of work.

3.      Decide on the Information to Be Checked

When it comes to staff vetting, making sure to check all the necessary information thoroughly is one of the most important steps. It determines not only the accuracy of the screening process but also how reliable a business’ vetting system is. With the BS7858 standard in place, companies can feel secure that their protocols accurately capture data like criminal records and identity verification checks.

This ensures that employers can rest assured a prospective employee has been sufficiently vetted and meets their criteria for work. All in all, deciding on the information to be checked during the staff vetting process as laid out by BS7858 goes a long way in mitigating potential risks and safeguarding businesses.

4.      Make a List of Sources to be Used

The BS7858 staff screening process is an important part of ensuring organizational security. During the vetting process, making a list of sources to be used is one of the steps that should not be overlooked; such sources help to verify the information provided by potential employees. By gathering such information as previous employment, education history, and character references, organizations can determine if potential employees are suitable for the role they are applying for.

With this in mind, it is important to create a complete list of necessary resources before commencing the vetting process. This ensures to cover all pertinent information and aids in achieving reliable vetting results.

5.      Perform Documentary Checks and Collate Evidence

As part of the BS7858, it’s essential to perform documentary checks and collate evidence. This step ensures that someone is whom they say they are by corroborating identity documents, checking credit ratings and references, as well as any other relevant checks. Documentary checking is a complex task but can be simplified with careful planning and keeping up-to-date with any requirements changes.

Furthermore, collating evidence accurately is critical. When collecting documents, it’s best practice to store them in an organized manner to access necessary details easily. By undertaking both documentary checks and evidence collection, businesses will be ensuring additional security and peace of mind when recruiting staff members.

6.      Carry Out Interviews and Verification of References

Carrying out interviews and verifying references is a crucial step in the BS7858 staff vetting process. Interviews are comprehensive, allowing employers to see first-hand if the applicant will meet their expectations both in terms of experience and skills as well as compatibility with their team.

Moreover, employers verify references to confirm past salaries and positions. Also, they acquire more detail about the applicant’s work history, skill sets, and reputation. Carrying out interviews and verifying references helps employers create a complete picture of the potential staff member’s abilities. This ensures employers hire high-quality personnel who are the right fit for their jobs.

7.      Consider the Results and Reach a Decision

The staff screening process ensures that employers recruit trustworthy staff members, giving everyone peace of mind. One of the essential steps in this process is considering the results and reaching a decision. This involves rigorous risk assessment review as well as collecting information on criminal, credit, immigration, and financial issues for all potential recruits.

Once the evidence has been gathered and carefully assessed, it is then time to draw conclusions and make an informed decision regarding suitability for employment. This stage of the process must be done professionally and confidentially. Thus, ensuring that decisions are both fair and reasonable while sticking to all relevant legislative requirements.


All in all, the vetting process under the BS7858 standard is comprehensive. It provides employers the peace of mind by conducting thorough assessments of prospective staff members. While it can be a time-consuming task, the screening process enables employers to make well-informed and secure hiring decisions.

By taking these key steps such as verifying identity, obtaining basic background checks and criminal record searches, getting references from past employers, and ensuring security of  private information, employers can enhance their business safety.

Also, by implementing this standard in an effective manner employers protect their business from potential threats posed by dishonest employees. With robust processes in place for evaluating potentially risky hires, it’s possible for businesses to remain compliant and further safeguard against their employees’ illegal activities.

Smart Workforce Provide all if you need.  Overall, BS7858 can prove very useful in giving employers confidence when making crucial staffing decisions. As these affect the overall safety and integrity of the workplace.


Kate Johnson is a content writer, who has worked for various websites and has a keen interest in Online Signals Report and Stock portfolio generator. She is also a college graduate who has a B.A in Journalism. Read More: Fin Scientists >> Read More: Stocks Signals Mobile App >> Read More: Crypto Signals >> Read More: Crypto Trade Signals App >> Read More: Trade Signal Buy and Sell

Subscribe to our Newsletter

Subscribe to receive the weekly Newsletters from our website. Don’t worry, we won’t spam you.