What is Hot Desking?

Due to the rise of telecommuting, open floor plans, and shared coworking spaces, hot desking is becoming more and more common in modern offices. This is more than just a fad; it’s a tool that freelancers and established businesses utilize to maintain productivity and communication no matter where their job takes them. 

There are some practical and short-term benefits to using a hot desk office space, as well as some less obvious but no less important benefits. However, how exactly does it function, and more importantly, should your business even consider it?

Hot desking definition

Hot-desking is a way to use office space where people share desks when they need to. The goal of getting rid of unused office space is to reduce real estate risk and boost productivity at work. The use of hot desks is more comprehensive than in shared office environments. People often talk about the social aspect of hot-desking as a way to get people from different fields to work together. Its flexibility is usually linked to more employee creativity.

How does hot-desking work?

Just grab a seat at a desk, plug in, and start to work. A “hot desk” is a temporary workstation that may be set up in a shared or private office to accommodate a worker on short notice. The specifics of hot desk Saigon may change from one setting to another, but these are the primary considerations to keep in mind in each given scenario.

Access to electrical outlets and phones

Hot workstations have their own dedicated electrical outlets and Internet access. Calls may be taken in private booths or in the common areas of the collaborative office, especially by those in the sales industry who have desk phones that workers may use as required.

Bookable meeting space

With a hot desk in a shared office, you can usually reserve a conference room with the click of a button. Having access to a worldwide network of professionals is just one of the many perks of using an amenity-rich solution.

Services for printing

Workers at hot desks may utilize a shared printer, just as conference rooms can be reserved online via an app or website. In public areas, the community team is in charge of these printers. In private offices, the office manager is in charge of them.

The safekeeping of private possessions

People often complain about hot desk office space because employees don’t have a permanent “home” where they can leave their things between shifts. How this is dealt with varies depending on the office environment: While at a meeting or out to lunch, participants in specific coworking spaces may leave their stuff at a hot desk. A private office worker is more likely to spend the whole workday at their desk, including during breaks for meetings or lunch.

Technology and internet

Hot desking would be impossible without portable electronic devices like laptops, tablets, and cell phones. Hence, all workplaces that permit it must have free WiFi for employees. However, many need a computer to function efficiently. Because of this, some hot desks have a monitor and a VGA, DVI, or HDMI connector, enabling users to temporarily utilize a second screen by plugging it in.

Shared bathrooms, kitchens, etc.

Employees who use hot desking have access to shared kitchen and bathroom facilities that are cleaned and stocked regularly. Access to complimentary coffee, quiet areas for meditation, showers, bathroom necessities such as moisturizer and hair products, as well as incentives such as communal meals and regular networking events, are all included in hot-desk agreements with all-inclusive solutions.

Private space 

Meetings, strategic planning, and financial discussions are examples of why privacy at work is essential for most professions. These discussions probably demand a more private setting than a hot desk, where employees from different teams or firms could overhear you.

You may reserve a conference room at a private office or a hot desk office space to conduct confidential meetings or make important phone calls in privacy. Still, some shared office spaces also provide private phone booths. In addition, quiet spaces for making or receiving calls or holding private chats are strategically placed in lounges.

How to Determine Whether Hot-Desking Is Right For You

While hot-desking has many potential advantages, there are better matches for some businesses or even some employees. Teams that need constant structure and continue to cooperate throughout the day can get bored with the variable seating. At the same time, employees working with susceptible material would choose a more private alternative. Different factors must be considered when training new personnel, and it may be necessary to do some reconnaissance through chat clients to locate colleagues. In such a circumstance, looking into a coworking space that offers private offices or cubicles may be beneficial. In this way, you and your team may enjoy the benefits of a shared office while still enjoying the privacy and autonomy of a dedicated desk.